Outlines the various roles and their responsibilities.
Table of Contents
- President
- Board Member
- Secretary
- Marketing Manager
- Accountant
- Legal
- Sponsor Manager
- Swag Manager
- Givecamp MC
- National Liaison
- Volunteer Manager
- Non-profit Manager
- Team Project Manager
- Internal Technical Manager
- Event Coordinator
- Catering
President
Currently filled by: Josh
Job Description: You manage the board and set the tone for the organization. You have the final decision and are the legally responsible party.
Accountabilities:
- Manage the board
- Final decider of the event date(s)
- Facilitates post-event retrospective
Board Member
Currently filled by: TBD
Job Description: You are guiding the organization. You will help to set and keep the organization accountable to the mission, as well as provide final approval for selected projects.
Accountabilities:
- Guide Org
- Project Selection
- Handbook
Secretary
Currently filled by: Jon
Job Description: You own and manage the internal leadership meetings and executive calendar. You ensure meetings, agendas, and reports that keep the organization running smoothly.
Accountabilities:
- Owns and manages the Working Session meetings.
- Owns and manages the internal leadership meetings.
- Owns and maintains the Asana board.
- Sends notes following the meetings.
- Watches the calendar to ensure we are staying on track through the year.
- Organization Status Report
Marketing Manager
Currently filled by: Teree
Job Description: You are the point-person for all things marketing. You are accountable for many channels, including social media, email, or print. You oversee the overall branding and communication efforts including copywriting, graphic design, brand guidelines, design systems, and official communications. You coordinate with many roles across the organization to serve a cohesive message to audiences and strengthen our brand. You are driving and monitoring cadence of messaging that informs our audiences.
Accountabilities:
- Eventbrite Creation
- Monthly Email/Newsletter
- Socials
- Mailchimp
- Design Logo
- Nonprofit Highlight & content creation
- Copywriting
Accountant
Currently filled by: TBD
Job Description: You own the legal and fiduciary elements of the organization such as tax filing, nonprofit status, and financial record keeping. You don’t need any certifications to fulfill this role. You own the day-to-day financial transactions and use of the budget.
Accountabilities:
- Taxes
- Nonprofit status
- Financial books
- Bill Pay
- Collect Money
- Operating Budget
- Allocating Budget
Legal
Currently filled by: TBD
Job Description: You are accountable to identify and address legal and regulatory liabilities and exposure. They serve as the legal researcher for the board.
Accountabilities:
- Liability
- Waivers
Sponsor Manager
Currently filled by: Nicole
Job Description: Sponsors make it possible for us to take good care of our volunteers during our events. You solicit, manage, and expand opportunities for sponsorship to boost GiveCamp’s reach. You work heavily with Marketing and Catering internally, as well as build and nurture relationships with sponsors to ensure they get value from their sponsorship. You also maintain and look for opportunities to expand sponsors into partners.
Accountabilities:
- Thanking sponsors and partners
- Add Sponsors to the website
- Recruiting Sponsors
- Engage with Partners
- Expand Partners
Swag Manager
Currently filled by: Julie
Job Description: You are the organization’s cheerleader. Let your creativity shine as you explore product ideation and realization. You build celebratory spirit for the event and creative lasting mementos. You’ll be collaborating with Marketing and Sponsorship to further get sponsorship, nonprofits, and volunteers.
Accountabilities:
- Supplier Management
- Ideation
- Items selected
- Orders Placed
- Logistics
- Giveaways
Givecamp MC
Currently filled by: Josh
Job Description: You are the rockstar hype person of the event. You serve as a facilitator for stand-ups. You drive the excitement of the event, working with volunteers, nonprofits, and more.
Accountabilities:
- Standup
- Hype
- Jokes
- Wrap-up Presentations
- Kick-off presentation
- Topic Selection
- Find Presentations
- Coordinate Visuals/Template
- Presenter Selection
- Post-survey
National Liaison
Currently filled by: Julie
Job Description: You force multiply our efforts across GiveCamps throughout the world. Your collaboration with global GiveCamps generates alliances, best practices, and expands the impacts of GiveCamps across the world.
Accountabilities:
- Map Active GiveCamps
- Identify and assign point-of-contacts to each GiveCamp relationship
- Sharing best practices
Volunteer Manager
Currently filled by: Nicole
Job description: Volunteers are the lifeblood of Seattle GiveCamp, and the Volunteer Manager makes that a reality. We literally can’t have the event without them. You are accountable for the sign-up process for volunteers, coordinating recruiting efforts leading up to the event, and working with the Marketing Manager to create excitement for the event. You will be working with Technical and non-technical volunteers, including answering questions related to Seattle GiveCamp and the expectations for a volunteer.
Accountabilities:
- Sign Up
- Recruiting Coordination
- Calculate Event Volunteer Hours
Non-profit Manager
Currently filled by: Francis
Job Description: GiveCamp exists to serve nonprofits. We can’t do this event without a diverse pool of nonprofits. You are accountable for the nonprofit signup process, shepherding nonprofits through the process, fielding questions, and communicating status. You are the face of Seattle GiveCamp to the nonprofits.
Accountabilities:
- Proposal Submission Process
- Status messages to nonprofits
- FAQ
Team Project Manager
Currently filled by: Francis
Job Description: You drive the project from start to finish. You drive resource allocation, timeline management, task management, and operate as a navigator for the nonprofit with the team.
Accountabilities:
- Resource Management
- Backlog Management
- Testing Coordinator
- Documentation
- Project Handoff & Delivery
Internal Technical Manager
Currently filled by: Ben
Job Description: You are responsible to select, manage, and administer our tech services. Scope includes website, webserver, Asana, and Office 365.
Accountabilities:
- Manages Tech Stack
- Select Tool Chain
- Admins user accounts/access
Event Coordinator
Currently filled by: Nicole
Job Description: You are front and center to make the magic happen. You oversee setup, teardown, timing, and the logistics of the day in conjunction with many other roles.
Accountabilities:
- Setup
- Teardown
- Parking
- Security
- Nametags/badges
- Building logistics
- Participant Packet
- Location/site map
Catering
Currently filled by: Nicole
Job Description: An army marches on its stomach, and you help to make sure it is well-fed. Duties include selection of caterers, menu, and work closely with Day Of Coordinator.
Accountabilities:
- Selection of caterers
- Ordering the food for events
- Food Preferences/menu.
- Designate food and beverage space
- Clean up after each meal